{"id":9564,"date":"2018-06-26T20:01:30","date_gmt":"2018-06-26T20:01:30","guid":{"rendered":"https:\/\/one.sightlinemg.com\/federaltimes\/uncategorized\/2018\/06\/26\/why-tmf-oversight-improves-agency-it-procrastination\/"},"modified":"2026-08-08T04:10:01","modified_gmt":"2026-08-08T04:10:01","slug":"why-tmf-oversight-improves-agency-it-procrastination","status":"publish","type":"post","link":"https:\/\/one.sightlinemg.com\/federaltimes\/it-networks\/2018\/06\/26\/why-tmf-oversight-improves-agency-it-procrastination\/","title":{"rendered":"How external milestones improve agency IT procrastination"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Government agencies are technology procrastinators and having a board to oversee project timelines will help keep IT projects on track and accountable, according to Department of Energy Chief Information Officer Max Everett.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u201cThe way that procrastinators get stuff done [is] we set external milestones. Somebody else has to know and keep you accountable,\u201d said Everett at a June 26 AFCEA event. \u201cI have noticed over my years that the federal government shares that trait with me.\u201d<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The Technology Modernization Fund, established by the <a href=\"https:\/\/www.federaltimes.com\/it-networks\/2017\/12\/12\/mgt-signed-into-law-central-fund-money-still-in-question\/\" title=\"\" class=\"\" target=\"_blank\">Modernizing Government Technology Act in December 2017<\/a>, provides agencies with financial grants for IT modernization projects, but the money is doled out based on the achievement of project milestones.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The Department of Energy was <a href=\"https:\/\/www.federaltimes.com\/it-networks\/cloud\/2018\/06\/08\/whats-in-the-technology-modernization-boards-first-awards\/\" title=\"\" class=\"\" target=\"_blank\">one of the first three agencies to receive funding<\/a> from the TMF to help expedite its migration to cloud-based email across the agency.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u201cI walked in the door, as my team will tell you, talking about this when it was simply just proposed legislation,\u201d said Everett. \u201cI understood the model that the MGT Act was going for, the one that\u2019s intended to encourage, the one that\u2019s intended to address in a fundamental way the way that we manage technology in government.\u201d<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">According to Everett, many were apprehensive that requesting funding from the TMF would result in cumbersome oversight from the Office of Management and Budget and the General Services Administration, which manage the fund.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Everett, however, said that the oversight provided by those two agencies acted as a \u201cstake in the ground\u201d to move his team and the entire agency forward on the proposed changes.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u201cThe teams who worked with GSA and OMB were actually incredibly helpful. They wanted our feedback, they asked for our feedback, and they incorporated it in real time as we worked with them, and I couldn\u2019t be more impressed with that. That\u2019s the picture of how we should work together as government,\u201d said Everett.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Beyond DoE\u2019s email upgrade, Everett said that the process of going through the TMF proposal helped to improve the culture in his agency, by forcing multiple components to work together and report a cohesive plan all the way to the agency secretary.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u201cOne of the things I think was really important about TMF, and was important for my entire team, was this idea of building a business case about having a holistic picture that you could present to leaders about where you\u2019re going and why,\u201d said Everett. \u201cThis project was not just moving people to email; it\u2019s much, much broader than that and it\u2019s going to infect all of these different areas that we have to improve upon.\u201d<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The <a href=\"https:\/\/www.federaltimes.com\/it-networks\/2018\/05\/22\/how-agencies-can-get-money-from-the-government-shark-tank\/\" title=\"\" class=\"\" target=\"_blank\">TMF board has been active in encouraging agencies to apply<\/a> for funding, even if only to test out the viability of certain IT projects on a new set of eyes. Since the first set of awards, the fund still holds $55 million of its <a href=\"https:\/\/www.federaltimes.com\/management\/budget\/2018\/03\/22\/technology-modernization-fund-receives-half-funding-in-appropriations-bill\/\" title=\"\" class=\"\" target=\"_blank\">original $100 million<\/a> in potential awards.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u201cI would challenge you to go after that money. I would challenge you to go put a proposal together. We\u2019ll meet with you, I\u2019ll share anything we did, I\u2019ll share our numbers and everything. Any of that. We\u2019ll be happy to sit down and talk about our lessons learned, and what we did right, and what we could have done better,\u201d said Everett. \u201cBecause I\u2019ll tell you, if others don\u2019t go after that money, I will. I\u2019ve already got my team working on our next proposal right now.\u201d<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Following a successful project proposal with the Technology Modernization Fund, Department of Energy CIO Max Everett shared the benefits of interagency oversight to help meet IT modernization timelines.<\/p>\n","protected":false},"author":7,"featured_media":26559,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_yoast_wpseo_meta-robots-noindex":"","_yoast_wpseo_meta-robots-nofollow":"","_yoast_wpseo_canonical":"","_acf":"","_yoast_wpseo_primary_category":14,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","_smg_distribution_targets":[]},"categories":[106,31,110,14,33],"tags":[],"coauthors":[2853],"class_list":["post-9564","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-daily-brief","category-home","category-it-cloud-report","category-it-networks","category-newsletters"],"acf":{"subheadline":"","legacy_arc_id":"QLNRJIEN65C23CUADEL6PYXAV4","arc_canonical_url":"\/it-networks\/2018\/06\/26\/why-tmf-oversight-improves-agency-it-procrastination\/","remove_feature_photo":false,"is_sponsored":false,"subtype":"","redirect_url":"","disable_inline_ads":false,"native_logo_pretext":"Presented By:"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.0 (Yoast SEO v28.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How external milestones improve agency IT procrastination - Federal Times<\/title>\n<meta name=\"description\" content=\"Following a successful project proposal with the Technology Modernization Fund, Department of Energy CIO Max Everett shared the benefits of interagency oversight to help meet IT modernization timelines.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/one.sightlinemg.com\/federaltimes\/it-networks\/2018\/06\/26\/why-tmf-oversight-improves-agency-it-procrastination\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How external milestones improve agency IT procrastination\" 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